The Association shall be called the South Eastern Shire Horse Association.
The objects of the Association are:
a) To improve the Breed and promote the breeding of Shire Horses
b) In furtherance of the foregoing objects but not further or otherwise the Association may obtain the services of the best possible registered sires for mares belonging to any member of the public, and may do all such other lawful acts as may be for the attainment of the said objects. The association may grant subsidies for mares to travel to Premium Shire Stallions.
a) The Association shall consist of a President, Chairman, General Committee, Selection Committee and members, together with a Secretary, Treasurer and Auditor and such other officers as the General Committee may from time to time appoint (and the posts of Secretary and Treasurer may he held by the same person if the General Committee so decides).
b) The minimum membership of the Association shall be ten persons.
4 a) PRESIDENT
The President shall be elected by members at the Annual General Meeting of the Association, and shall hold office for one year.
He or she shall be an ex-officio member of the General Committee.
b) CHAIRMAN OF GENERAL COMMITTEE
The Chairman of the General Committee shall be appointed by the Annual General Meeting.
c) TREASURER & SECRETARY
The Treasurer and Secretary of the Association shall be appointed by the Annual General Meeting.
d) GENERAL COMMITTEE
The general management and control of the administration of the Association shall be in the hands of the General Committee which shall consist when complete of the President of the Association as hereinbefore provided and not less than six nor more than twelve members to be elected at the Annual General Meeting of the Association which members shall hold office for 3 years and retire in rotation at the Annual General Meeting but shall be eligible for re-election. The members to retire in every year shall be those who shall have been longest in office since their last election but as between persons who became members of the General Committee on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot. The majority of the members present at any meeting of the General Committee shall decide all questions under consideration, and in the event of an equality of votes the Chairman shall have a second or casting vote. (Five) members of the General Committee shall constitute a quorum.
A maximum of 2 members from a family may be on the committee but only one member of a family may hold the position of an officer.
e) SELECTION COMMITTEE
A Selection Committee shall be appointed from among the members of the General Committee and shall consist of not less than (three) and not mote than (seven) members (including the Chairman of the General Committee who shall be a member ex-officio). Three members of the Selection Committee shall constitute a quorum. No member who is a Stallion owner or a representative of a Stallion owner except as a representative of a Stallion owned by the Association shall be eligible for appointment to the Selection Committee.
5 POWERS OF THE GENERAL COMMITTEE
a) The General Committee shall have the general administrative control and management of the Association and its funds and property.
b) The General Committee shall select, and acquire on terms and for a sum to be agreed by it, a Shire Premium Stallion or Stallions of the best possible quality or Approved Stallions owned by a S.E.S.H.A. member to serve mares belonging to members of the public. The Stallion or Stallions must have been awarded a Premium at the Shire Horse Society Show either during the current or previous covering season.
c) The General Committee may at its complete and absolute discretion award a scholarship towards the cost of a suitable heavy horse training course for any young person between the age of thirteen and twenty-five. The proposed course must be completed before the applicant’s twenty-fifth birthday.
Applications for such awards must be made to the Association Secretary sixty days prior to the commencement of the proposed course.
d) Alterations to the Constitution shall receive the assent of two-thirds of the members present and voting at an Annual General Meeting or a Special General Meeting. A resolution for the alteration of the Constitution must be received by the Secretary of the Association at least 21 days before the meeting at which the Resolution is to be brought forward. At least 14 days’ notice of such a meeting must be given by the Secretary to the membership and must include notice of the alteration proposed. Provided that no alteration to clauses 2 (Objects), 7 (Dissolution) or this clause shall take effect until the approval in writing of the Charity Commissioners or other authority having charitable jurisdiction shall have been obtained; and no alteration shall be made which would have the effect of causing the Association to cease to be a charity at law.
e) Meetings of the General Committee shall take place at such time as it shall decide or as may be authorised by the Chairman.
f) The General Committee may set up sub-committees of its members to deal with any matters agreed to be remitted to any such sub-committee provided that any action taken by any such sub-committee under such delegated powers shall be reported fully and promptly to the General Committee.
The Chairman of the General Committee shall be ex-officio member of all sub-committees.
g) The General Committee shall have the power to reprimand any Member who brings the Association into disrepute.
6 POWERS OF SELECTION COMMITTEE
a) The Selection Committee shall make recommendations to the General Committee as, to the selection of Stallions, either for purchase or hiring.
b) The Selection Committee shall determine routes, distances and days for Stallions engaged by the Association to travel.
c) The Selection Committee shall arrange annually the number of mares owned by Association members and the public to be provided and nominated for service and shall make recommendations to the General. Committee for the amount and time of payment and fees and all other necessary arrangements in connection therewith.
d) Provided that any action taken by the Selection Committee under the provisions hereof shall be reported fully and promptly to the General Committee.
a) No funds or other assets of the Association shall be distributed to its members, except when a member is specifically requested by the General Committee to undertake activities on behalf of the Association to publicise the aims and objectives of SESHA. The Association may be dissolved by a Resolution passed by two-thirds majority of those present and voting at a Special General Meeting convened for the purpose of which 21 days’ notice shall have been given. The Resolution may give instructions for the disposal. of any assets held by or in the name of the Association, provided that if any property remains after the satisfaction of all debts and liabilities such property shall not be paid to or distributed amongst the members of the Association but shall be given or transferred to the Shire Horse Society for the general purposes thereof and if in so far as effect cannot be given to this provision then to some other charitable purpose.
b) No payment of the Association’s funds shall be made except by cheque signed by any two of the following namely the Treasurer, the Chairman and the Secretary.
The amount of the annual subscription(s) payable by each member shall be determined by the General Committee from time to time. Payment of subscriptions shall be due on 1st January annually; if payment of a subscription is not received by 31st January the subscription may be accepted but continuity of membership will deemed to have been broken thus affecting entitlement to any benefits of the Association.
9 ANNUAL GENERAL MEETING
The AGM of members of the Association shall be held at such time and place as the General Committee shall determine, for consideration and approval of the Association’s Annual Report and audited Accounts. The meeting shall be convened by circulars sent by the Secretary to each member 21 days before such meeting. The Chairman of the General Committee may convene a Special General Meeting for any lawful purpose in similar manner and shall do so on receipt of the written consent of any ten members of the Association. Eight members or one-third of the members whichever shall be the greater personally present at a general meeting shall constitute a quorum.
a) Any member of the Shire Horse Society and
b) Any other person interested in furthering the work of the Association providing that person has not been excluded from membership of the Shire Horse Society.
11 SHIRE HORSE SOCIETY
The Association will at all times so far as practicable and reasonable abide by the rules, regulations and by-laws of the Shire Horse Society and the Charity Commissioners and shall submit its annual report and accounts to the Society and the Charity Commissioners immediately after approval thereof at the Annual General Meeting.
January 1985 (Amended by Resolution:
November 2007 Rule 5b amended to include Approved Stallions owned by a S.E.S.H.A Member by resolution at AGM
Rule 5g added by resolution at AGM.
November 2010 Amendment to Rule 4D General Committee & Amendment to Rule 8 subscriptions.